Friday, January 28, 2011

SQL SERVER – 2008 – Configure Database Mail – Send Email From SQL Database

Today in this article I would discuss about the Database Mail which is used to send the Email using SQL Server.  Previously I had discussed about SQL SERVER – Difference Between Database Mail and SQLMail. Database mail is the replacement of the SQLMail with many enhancements. So one should stop using the SQL Mail and upgrade to the Database Mail. Special thanks to Software Developer Monica, who helped with all the images and extensive testing of subject matter of this article.

In order to send mail using Database Mail in SQL Server, there are 3 basic steps that need to be carried out. 1) Create Profile and Account 2) Configure Email 3) Send Email.

Step 1) Create Profile and Account:

You need to create a profile and account using the Configure Database Mail Wizard which can be accessed from the Configure Database Mail context menu of the Database Mail node in Management Node. This wizard is used to manage accounts, profiles, and Database Mail global settings which are shown below:

Step 2) Configure Email:

After the Account and the Profile are created successfully, we need to configure the Database Mail. To configure it, we need to enable the Database Mail XPs parameter through the sp_configure stored procedure, as shown here:

sp_CONFIGURE 'show advanced', 1
sp_CONFIGURE 'Database Mail XPs', 1

Step 3) Send Email:

After all configurations are done, we are now ready to send an email. To send mail, we need to execute a stored procedure sp_send_dbmail and provide the required parameters as shown below:

USE msdb
EXEC sp_send_dbmail @profile_name='PinalProfile',
@subject='Test message',
@body='This is the body of the test message.
Congrates Database Mail Received By you Successfully.'

After all validations of the parameters entered are done, certain stored procedures are executed and the mail is queued by Service Broker, read more at SQL SERVER – Introduction to Service Broker.

Database Mail keeps copies of outgoing e-mail messages and displays them in the sysmail_allitems, sysmail_sentitems, sysmail_unsentitems, sysmail_faileditems . The status of the mail sent can be seen in sysmail_mailitems table, when the mail is sent successfully the sent_status field of the sysmail_mailitems table is set to 1 which can again be seen in sysmail_sentitems table. The mails that are failed will have the sent_status field  value to 2 and those are unsent will have value 3.
The log can be checked in sysmail_log table as shown below:

FROM sysmail_mailitems
FROM sysmail_log

Status can be verified using sysmail_sentitems table.

After sending mail you can check the mail received in your inbox, just as I received as shown below.

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